Worldwide Users
The AI Receptionist for Your Med Spas & Aesthetic Clinics
Beauty decisions don’t wait for business hours. When a potential client is ready for Botox, fillers, or skin treatments, speed wins. Our AI appointment setter responds instantly, answers questions, qualifies interest, and books treatments before they scroll to another clinic.
Your Receptionist Can’t Answer Phones While Checking Out Patients
Beauty decisions are emotional. When curiosity peaks, silence kills momentum. If they hit voicemail, they call the next clinic on Google. The DBT Ai handles inquiries 24/7, securing the booking while excitement is high.
Impulse Drives Aesthetic Bookings
Clients often book treatments on an emotional impulse. If you respond instantly, you secure the deposit. Delaying response kills the excitement.
Screen for Contraindications
Save time by filtering out clients who aren’t candidates (e.g., pregnant, recent sun exposure) before they ever sit in your chair.
After-Hours Inquiries Convert Best
Late-night leads are high-intent. Delayed replies mean lost Botox, filler, or laser packages.
Stop Losing to Voicemail
70% of callers won’t leave a voicemail. We answer every interaction instantly, preventing revenue leakage to competitors.
Transform Your Client’s Journey Simplified, Automated, and Booked
The DBT Ai uses natural conversation to engage aesthetic leads, assess their goals, and schedule treatments. We deliver only confirmed and deposit-ready clients to your staff.
Step 01
Instant Inquiry Capture
- Connects via phone, SMS, web chat, Instagram, and Facebook.
- Responds in under 60 seconds to prevent lead drift to competitors.
- Delivers a branded, consultative first impression that builds trust.
Step 02
Treatment-Specific Screening
- Asks structured yet natural questions about treatment interests and goals.
- Screens for budget alignment, timeline, and medical history red flags (as per protocol).
- Creates a detailed lead profile for your provider to review before the consult.
Step 03
Automated Booking & Follow-Up
- Book appointments into the correct provider or service-type calendar.
- Sends branded confirmation packets that reinforce your clinic's quality.
- Manages the entire pre-consultation logistics automatically.
Specialized AI Sales Agent for the Aesthetics Industry Professionals
Deploy specialized AI agents that understand the nuances of aesthetic consultations, from managing high volume to capturing high value.
AI Sales Agent for Aesthetic Clinics
Convert More Inquiries into Booked Consultations
- Captures leads from Instagram, Google, and phone calls the moment they inquire.
- Handles initial consultation booking and rescheduling automatically.
- Frees your coordinators to provide in-person concierge service.
AI Receptionist for Med Spas
24/7 Call & Chat Handling, Always On Brand
- Answers every call with empathetic, knowledgeable conversation.
- Books consultations and escalates urgent client matters appropriately.
- Your clinic never appears closed, busy, or unresponsive.
Smart Lead Nurturing System
Filter Out Price Shoppers, Identify Ideal Clients
- Asks treatment-specific qualifying questions you define.
- Scores lead based on intent, budget, and readiness.
- Ensures your practitioners meet with clients ready to say "yes."
CRM-Free Easy Dashboard
Track Your Pipeline Without a Complex CRM
- See all conversations, bookings, and lead scores in one place.
- Measure key metrics like booking rate, show rate, and lead source ROI.
- Gain insights to optimize your marketing and intake process.
Integrates With the Tools Your Clinic Trusts
DBT AI integrates with essential tools for Med Spas and Aesthetic Clinics, including GoHighLevel (GHL), HubSpot, ClickUp, Slack, Zapier, and Google Calendar.
Common Questions About AI for Med Spas & Aesthetic Clinics
How does an AI appointment setter work for a med spa or aesthetic clinic?
Acting as a 24/7 virtual sales representative, it instantly engages leads, runs multi-channel follow-ups, qualifies prospects, and books sales calls for real estate agents, marketing agencies, AI automation agencies, home services, coaches and consultants, legal firms, med spas & aesthetic clinics, and private healthcare clinics.
Will the AI book anyone who contacts the clinic, or only qualified clients?
Only qualified prospects are booked. The system follows your predefined screening rules, such as treatment interest, budget range, readiness, or eligibility, so price-shoppers and low-intent inquiries don’t clog your schedule.
Can the AI answer questions about treatments, pricing, and downtime?
Yes. It can be trained on your services to explain procedures, expected results, recovery time, and starting price ranges, while avoiding medical advice and guiding serious prospects toward booking.
Does the AI work after hours and on weekends?
Yes. It operates 24/7, capturing and engaging leads when staff are unavailable, which is often when high-intent beauty and aesthetic inquiries happen.
Will it integrate with our existing booking software and calendars?
Yes. It syncs with your scheduling tools and calendars to prevent double bookings, respect availability rules, and keep all appointments updated in real time.
Can it handle appointment confirmations, reminders, and rescheduling?
Yes. Automated confirmations, reminders, follow-ups, cancellations, and rescheduling are built in to reduce no-shows and keep your treatment rooms fully booked.
Is client data secure and handled privately?
Yes. The system is designed to protect client information using secure infrastructure and encryption, ensuring conversations and intake details remain private and safely stored.
Stop Missing Calls and Start Filling Chairs
Let us show you how automation boosts your treatment volume and efficiency. Book a demo to see it in action.
