Worldwide Users
The Smarter Way to Book Patients, Not Just Appointments
Patients don’t plan care around office hours. When discomfort strikes or questions arise, speed and reassurance matter. Our AI Appointment Setter engages instantly, answers common questions, pre-screens intent, and books visits before patients look elsewhere.
Your Clinical Excellence Means Nothing If They Can't Book an Appointment
Clinical staff focus on care, not call volume. In healthcare, hesitation creates anxiety. When calls go unanswered, patients don’t wait; they move on. The DBT Ai responds instantly, maintaining confidence and continuity.
Healthcare Decisions Are Time-Sensitive
A calming, informed AI response to a nervous new patient can be the difference between a booking and a bounce.
Pre-Screening Saves Clinical Time
Collect essential new patient information and health history preliminaries via chat before they even arrive, streamlining intake.
After-Hours Calls Have High Urgency
Be the only clinic in your area that “answers” instantly at night and on weekends, capturing a dominant market share.
Missed Calls Cost Lifetime Value
A silent phone line sends patients to competitors. Constant availability builds trust and secures revenue that would otherwise be lost.
The Modern Way to Welcome New Patients to Your Practice
The DBT Ai conducts structured, natural conversations to understand patient needs, qualify urgency, and schedule appropriately, before your team gets involved.
Step 01
Always-On Listening
- Captures both urgent and routine patient inquiries in real time, without delays.
- Creates a calm, professional, and reassuring first interaction that builds trust.
- Ensure every inquiry is acknowledged, logged, and handled properly.
Step 02
Treatment-Specific Smart Screening
- Asks clear, patient-friendly questions tailored to dental and private medical treatments.
- Gently assess budget expectations, appointment urgency, and any clinical red flags.
- Builds a brief patient profile so clinicians can review key details before the consultation.
Step 03
Simplified Booking & Follow-Up
- Book appointments with the correct doctor or consultation protocol.
- Sends confirmations and instructions that reinforce your clinic's quality.
- Send booking reminder and handle rescheduling without staff involvement.
Specialized AI Agents for the Dental & Healthcare Industry
Don’t just book appointments; build relationships. Our AI agents handle the nuances of patient communication with empathy and efficiency.
AI Sales Agent for Private Clinics
Convert More Inquiries into Booked Patients
- Connects via practice phone line, SMS, website chat, and even social media DMs (Instagram/Facebook).
- Responds in under 60 seconds to prevent patient frustration and lead loss to competing clinics.
- Follows up with undecided leads who inquired about pricing but didn't book, gently guiding them back.
AI Receptionist for Dental Clinics
Handling 24/7 Call & Chat
- Handles 24/7 call and chat duties, ensuring no patient inquiry goes unanswered.
- The "Always-On" front desk manages scheduling, FAQs, and directions even on holidays and weekends.
- Empathetic AI patient handling recognizes distress in voice or text and escalates urgent pain cases immediately.
AI Lead Nurturing System
Identify & Filter Out Patients
- Asks dental or treatment-specific qualifying questions to identify patients.
- Smart profiling leads based on intent, budget, and readiness.
- Your dentists and specialists meet only with patients who have been pre-screened for interest and eligibility.
Easy CRM-Free Dashboard
Track Leads Without a Complex CRM
- See all conversations, bookings, lead scores, and notes in one simple, visual dashboard.
- Measure what matters: call-to-book rate, lead source ROI, no-show rates, and average value per booked appointment.
- Make data-driven decisions to improve your front desk process and marketing strategy without needing a complex CRM.
Plug Into the Tools You Already Use
DBT AI integrates with essential tools for Dental and Private Healthcare Clinics, including GoHighLevel (GHL), HubSpot, ClickUp, Slack, Zapier, and Google Calendar.
FAQs For Dental and Private Healthcare Clinics
How does an AI appointment setter work for a dental or private clinic?
It operates like a full-time virtual sales rep, handling inbound inquiries across channels, asking smart qualifying questions, and booking meetings directly into your calendar for real estate agents, marketing agencies, AI automation agencies, home services, coaches and consultants, legal firms, med spas & aesthetic clinics, and private healthcare clinics.
Will the AI integrate with my existing practice management software?
Yes, it syncs seamlessly with major systems like Dentrix, Open Dental, Eaglesoft, and Cliniko to read real-time availability and book directly into your calendar without double-booking.
Is the system HIPAA compliant and secure for patient data?
Absolutely; our infrastructure uses enterprise-grade encryption and is fully HIPAA compliant to ensure all Patient Health Information (PHI) and conversation logs remain strictly private.
How does the AI handle dental emergencies or urgent medical needs after hours?
The AI is trained to recognize urgency triggers (e.g., “severe pain,” “broken tooth”) and will immediately follow your specific escalation protocol, such as alerting your on-call doctor.
Can the AI answer clinical questions or give medical advice?
No, the AI is strictly administrative; it answers FAQs about pricing, recovery times, and procedures, but politely steers patients to book a consultation for any medical diagnosis.
Does it understand the difference between a routine cleaning and a high-ticket implant consult?
Yes, we configure the AI with your specific appointment types so it allocates the correct time blocks and qualifies high-value leads differently than routine check-ups.
What happens if a patient insists on speaking to a human?
If a caller asks for a staff member or has a complex query, the AI intelligently summarizes the conversation and transfers the call or flags it for your team to handle priority follow-up.
Is this more expensive than hiring a traditional receptionist?
It costs a fraction of a full-time salary with zero overhead for benefits or sick days, often paying for itself by saving just one or two high-value appointments per month.
How does the AI help reduce my clinic’s no-show rate?
It automatically sends personalized SMS reminders and confirmation requests, and can even negotiate a reschedule instantly if a patient replies that they can’t make it.
Your Waiting Room Should Be FullLet’s Make It Happen
See how The DBT Ai can add 24/7 coverage to your clinic without the overhead. Schedule your walkthrough today.
